The Upper Occoquan Sewage Authority (UOSA) has had an asset register of
individual equipment since its treatment plant was commissioned in 1978. This
register is now used in the Computerized Maintenance Management System
software, J.D. Edwards, which is capable of much more than just handling work
orders and preventive maintenance. J.D. Edwards is also used by the Finance
Department to process financial data and produce financial statements including
future cash flow projections. With financial data and maintenance data in the
same software, which the entire organization utilizes, no data needs to be
duplicated and everybody will be using the same terminology.
Traditionally it is the Operations and Maintenance (O&M) Division that is most
interested in Asset Management from an equipment maintenance perspective.
However, since one of the primary goals of Asset Management is to justify
appropriate replacement funding, cash flow projections and other financial
forecasts, UOSA needed to include accounting as well as maintenance staff on
the Asset Management team. The Asset Management program at UOSA so far
has been largely focused on populating and implementing both the financial
module and the maintenance module of J.D. Edwards with additional data so that
these two modules can be married and utilized for better managing the assets
from a financial as well as a maintenance perspective. Using the same software
to manage all aspects of the assets will enhance the information flow to analysts
and managers so that they can make sound decisions about the assets and will
allow decision makers to better identify, prioritize and manage needed
investments in equipment and infrastructure. Includes 2 references, table, figures.